Sometimes it will be necessary for the facility to submit a revised or corrected DMR either because the Agency has requested it or the facility has discovered an error. Some reasons for submitting a revision/correction are:
1. Missing original or unauthorized signature
2. Missing NPDES Permit Number, Discharge Number (Outfall Number) and/or Monitoring Period
3. Missing sample measurements
4. Parameters not reported
5. Loading measurements not correctly calculated
6. Missing Frequency of Analysis, Sample Type and/ or Number of Excursions
7. Wrong monitoring period shown on DMR.
When a revised/corrected DMR is submitted, it must:
1. Have an original authorized signature. Signatures from a carbon copy, photocopy, stamp, or computer scanner are not acceptable.
2. Date of new signature
3. Be clearly marked as a revised or corrected DMR
4. Revised data should be highlighted or otherwise clearly indicated.
SELF-GENERATED DMR FORMS
Before undertaking the task of generating self-monitoring reports, the facility should first contact their regulatory agency. In order to receive approval from EPA for use of a facility generated (self-generated) DMR form, a facility must submit an approval request with sample DMRs (clearly marked “SAMPLE” and not signed) reflecting permit requirements for each monitoring period and discharge number. The forms submitted for approval must be an exact replica of the DMRs provided by the Agency with printing no smaller than the type on the preprinted DMRs. These facility-generated forms must not be used until Agency approval has been obtained. If there is a change in monitoring or reporting requirements (EX: reissued permit), it will be necessary for the facility to revise their forms to reflect the changes and resubmit for approval. OMB Forms Approval Number in the upper right corner of the preprinted DMR and the form number and other information under the last solid line at the bottom of the DMR form should not be included on the facility’s self generated forms.